As a Grant Specialist you will report to the Senior Manager Grants and Subsidies and ensure compliance with all requirements set by grant/subsidy conventions. This includes all types of grants and co-financing awarded by governmental bodies or other institutions to any of the company’s subsidiaries.

Principle duties and essential functions

• Develops and maintains an in-depth understanding of grants and financial compliance requirements of grant authorities or other donors
• Assists project owners with the coordination of project proposals including review of submission guidelines, verification of the sponsored budgets, budget justifications, and other required administrative data such as calculating salaries, depreciation, and other costs
• Prepares and reviews final and interim financial project cost reports, assists with supporting documentation requests from funding agencies
• Works closely with accounting and project team to ensure cost and asset allocation to projects, and prepares monthly or quarterly journal entries for corporate financials
• Assists in monitoring internal controls for grants and agreements to ensure accountability and prevent fraud, waste, and abuse
• Performs compliance checks such as effort allocation in the company’s Time Assignment application and creates report templates to monitor variances in budget and effort distribution
• Manages timelines of submissions to ensure the completion of high quality and compliant financial reports incl. collecting and archiving of subsidy control documentation (invoices, quotes, timesheets, etc.)
• Participates in and/or supports external financial project audit

Knowledge, skills and experience required

• Bachelor’s Degree in Business Administration, Accounting, Finance or related discipline or combination of education diploma with relevant skills, e.g. office clerk or similar with two or more years of experience in accounting or auditing positions
• Experience in grants/subsidy management is desired but not required
• Able to work well in a multinational environment
• Proficient in MS Office applications
• Good analytical skills
• Accurate, honest, reliable, discrete, enthusiastic, open-minded and service-oriented
• Ability to support multiple projects, set priorities and plan work to meet deadlines
• Proficient in spoken and written English as well as German

Benefits

• Possibility to work in an international, multicultural environment
• Strong team-oriented and friendly work culture
• Flexible working hours model
• Internal training program „ADVA University“
• Fitness-, travel cost- and kindergarten allowance as well as drinks and fruits for free
• Employee discounts e. g. for events and branded products
• Awarding for implementing new ideas via the internal Global Idea Bank